Morgan County Commission
77 Fairfax Street, Suite 101 Berkeley Springs, WV 25411 Telephone: (304) 258-8540 FAX: (304) 258-7305 |
Members Present: Thomas Swaim, Brenda Hutchinson and Stacy Dugan
The meeting was opened by Cathy Payne, Deputy County Clerk at 3:28 p.m.
Administration
On a Stacy Dugan motion, the minutes from the April 16, 2009 County Commission meeting are approved. This motion carried.
On a Stacy Dugan motion, the minutes from the April 21, 2009 Levy Estimate County Commission meeting are approved. This motion carried.
Administrative Assistant Bette Kidwell has turned in her resignation, the County Commission will do a letter of acceptance for her resignation.
The County Commission will have a special meeting on April 30, 2009 at 1:00 p.m. to discuss the office procedures of the County Commission office.
Vernon Brinegar- Blue Cross/Blue Shield- Fitness Center Discount
There was some misunderstanding with the date and time of Mr. Brinegar’s appointment, and he was unable to attend but will reschedule for a later date.
Retirement Plus- Employer Adoption Agreement/State Treasurer
Tom Lange from the West Virginia State Treasurer’s Office, approached the Commission with an employer adoption agreement resolution. The resolution is for the adoption of the State of West Virginia Section 457 Deferred Retirement Plan Operated by the State Treasurer’s Office known as Retirement Plus, and believes the plan will provide valuable benefits to its employees. On a Thomas Swaim/Stacy Dugan motion, the Commission approves the Employer Adoption Agreement and authorizes the President of the Commission to execute the agreement and any other required documentation, to review and approve all operations and documents, and to provide any information needed and the Commission agrees to comply with all applicable laws, rules regulations and policies pertaining to the plan. This motion carried.
Resolution Authorizing Investment in Consolidated Fund
The Commission reviewed the resolution authorizing investment in Consolidated Fund. The resolution authorizes spending units and political subdivisions of the state of West Virginia to participate and invest in the Consolidated fund, which is administered and managed by the Board of Treasury Investments and used to purchase securities and other investments authorized by law. On a Thomas Swaim/Stacy Dugan motion, the County Commission is hereby authorized to have the option to participate in the Consolidated Fund for the purpose of investment, and its treasurer or designated financial officer so further authorized to do all things necessary in order to participate in the investment pools in the Consolidated Fund as selected below:
WV Money Market, WV Government Money Market and WV Short Term Bond Pool. This motion carried.
Barbara Tutor- Land Use Planning
Ms. Tutor appeared in front of the Commission and presented a list of suggestions for the Land Use Committee. Ms. Tutor explained her interest in the land use committee and suggested the committee assign a skilled facilitator who will publish agendas, minutes of meetings and specific proposals for public dialogue. Commissioner Hutchinson stated she would like to see the committee bring new people with different areas of expertise. Commissioner Hutchinson explained she would like to consult with the Planning Commission for ideas and discuss this further with the Commission and they should have some ideas for the Land Use Committee by the end of May. Commissioner Dugan stated she is ready to discuss ideas and move forward with a new land use committee.
Larry Mann- Interview for EDA
Mr. Mann approached the Commission for an interview for the EDA (Economic Development Authority Board). Mr. Mann explained that he has his own deluxe porta potty business where he builds and distributes deluxe porta potts. Mr. Mann explained he is interested in Morgan County and would like to see it move forward. Commissioner Hutchinson asked Mr. Mann about traveling for his business and whether it would interfere with his position on the board. Mr. Mann explained he does not travel as often now and he is willing to give the EDA board a shot. The Commission thanked him for coming in and explained they will be making a decision at the May 7 County Commission meeting and will notify him.
Patrick Logsdon- Interview for Building Commission
Mr. Logsdon appeared in front of the Commission for an interview for a seat on the Building Commission board. Mr. Logsdon explained he used to be involved in coaching soccer and other sports activities for Morgan County. Mr. Logsdon explained his work has slowed down and he has spare time and he would like to help the community. The Commission thanked him for his time and explained they will be making a decision at the May 7 meeting and will notify him.
Fair Housing Resolution
April 2009 celebrates the forty-first anniversary of the enactment of Title VIII of the Civil Rights Act of 1968-Fair Housing Law. The Fair Housing Law prohibits discrimination in the sale or rental of housing based upon race, color, religion, sex, national origin, and familiar or disability status. On a Stacy Dugan/Brenda Hutchinson motion, the Commission agreed to sign the fair housing resolution stating the county will assist all persons who feel they have been discriminated against because of race, color, religion, sex, national origin, disability or familiar status to seek equity under federal and state laws by filing a complaint with the U.S. department of Housing and Urban Development, Office of Fair Housing and Equal Opportunity, Compliance Division. This motion carried.
Maxie Maggio- Courthouse Construction Change Directive
Ms. Maggio informed the Commission of a construction change directive for the courthouse. Ms. Maggio explained the electrical work will be changed to run more wires and change the conduit size. On a Thomas Swaim/Stacy Dugan motion, the Commission authorizes its president, Brenda J. Hutchinson to sign the construction change order to run more electrical wires and change the conduit size. This motion carried.
Maxie Maggio- Courthouse Construction Change Directive
Ms. Maggio informed the Commission of a construction change directive for the courthouse. Ms. Maggio explained there is a new location for the sprinkler system for the fire department connection. On a Thomas Swaim/Stacy Dugan motion, the Commission authorizes its president, Brenda J. Hutchinson to sign the construction change order to change the location of the sprinkler system for the fire department connection. This motion carried.
Steve Moreland/ Paw Paw Rescue Squad- Funding for purchasing pagers & radios
Mr. Moreland, representing the Paw Paw Rescue Squad approached the Commission regarding a funds request to purchase pagers and radios for the new 911 system. Mr. Moreland explained that the Paw Paw Rescue Squad currently has 11 pagers and need to purchase 10 more. The Commission discussed the pagers and radios with Mr. Moreland and Dave Michael, Office of Emergency’s Director. Mr. Michael stated that the pagers and radios the Paw Paw Rescue Squad use have been re-programmed for the new 911 system. Mr. Moreland explained since the radios have been re-programmed, the rescue squad will not need funds in the amount of $10,000.00 as previously requested. On a Thomas Swaim/Stacy Dugan motion, the Commission agrees to fund the Paw Paw Rescue Squad funds in the amount of $5000.00 to help purchase the necessary equipment to make the change over to the new 911 system. This motion carried.
Adjournment
On a Thomas Swaim/Stacy Dugan motion the County Commission meeting was adjourned at 11:50 a.m. This motion carried.
Upcoming Meetings
April 30, 2009 @ 1:00 p.m.
Special County Commission Meeting
Discussing County Commission Office Procedures
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